IASD Privacy & Cookie Policy

Last updated: February 24, 2020

The International Association for the Study of Dreams (“IASD”) believes that the protection and privacy of your Personal Data and Non-Personal Data (collectively “Data” or “Your Data”) is paramount, and we value your right to privacy. IASD strives to protect Data that we collect through your interaction with the IASD family of websites (“IASD Websites”), IASD social media tools (“IASD Social Media”) and other digital and non-digital spaces where IASD may collect Data (IASD Websites, IASD Social Media, and other digital and non-digital spaces, respectively and collectively, “IASD Digital Assets”).

Data you provide to us through your use of IASD Digital Assets helps to inform IASD about how best to provide you with a fulfilling user experience as it relates to our mission. Our goal is to ensure that Your Data is secure, and that IASD only uses Your Data subject to the terms and conditions set forth below.

IASD Privacy Statement

This Privacy Statement explains what Data IASD collects, why we collect it, who we share it with, and the choices and rights you have. Some IASD Digital Assets require us to verify you as an authorized user (for example, accessing IASD’s educational platform or logging into your IASD account), so we cannot provide those services without certain Data.

Data IASD Collects

You provide Data to us to create your account or transact business with us.

1. Personal Data

Personal Data may include name, postal address, telephone number, email address, payment and billing information, subscriptions, or a combination of these and other Data. Credit card information is kept securely by the Membee Vault system, Stripe, or PayPal and is not available to IASD staff or members unless the member directly sends that information to the office.

2. Non-Personal Data

“Non-Personal Data” can be technical information, or it can be demographic information such as your ZIP code, other geolocation data, or interests. Non-Personal Data can be information that is automatically collected through the use of cookies, for instance. Non-Personal Data does NOT identify you personally but may be tied together with other Data to identify you. These are some examples of the Non-Personal Data collected via IASD Digital Assets and how this information is used:

• Internet Protocol (IP) address — Your IP address is a number that lets computers attached to the Internet know where to send you data, such as the webpages you view. We use this information to deliver our webpages to you upon request, to tailor IASD Digital Assets to the interests of our Users, and to measure traffic within our IASD Websites.
• Cookies — IASD Websites use “cookies” to improve functionality and usability. Essential cookies are needed for the site to work (for example, keeping you logged in). We only use other cookies, such as those that help us understand how the site is used, if you accept them in our cookie banner. See Cookies below.

3. Automatically Collected Data

When you visit IASD Digital Assets, we may automatically collect Data about you through the use of cookies. This Data includes, by way of example, the browser or operating system you use, your IP address, and the date and time you viewed certain pages on IASD Digital Assets. Please see the Cookies section below to find out more about how we use cookies and similar technologies.

How IASD Uses Your Data

We use your Data to contact you, provide support for your membership, conduct surveys, and personalize our services to you.

Except to the extent necessary to fulfill our business obligations as described in this Privacy Statement, we do not sell, transfer, or otherwise disclose to third parties any of the Personal Data that we collect directly from or about you.

We use Personal Data collected on IASD Digital Assets in the following ways:

• To provide member-related services;
• To deliver services, such as educational programs, information, or newsletters you request or purchase;
• With your consent, to send you newsletters and information about IASD programs, events, and services (you can unsubscribe at any time);
• To process your order and, if necessary, to contact you regarding the status of your order;
• To help us create and publish content most relevant to you;
• To request your feedback about your experience with IASD;
• To notify you about a material change to this Privacy Policy, if necessary;
• To allow you access to limited-entry areas of IASD Digital Assets; and
• For other business purposes that help optimize your experience as you interact with IASD Digital Assets.

Cookies

This section is our Cookie Policy. It explains what cookies are, how IASD uses them, and the choices you have.

Cookies are used to recognize users and members when they return to our site, to learn which pages are most visited, and to assist with a single sign-on across IASD Digital Assets.

Cookies are text files sent by web servers to web browsers and stored on the user’s computer or mobile device. If the browser is loading a page and the server requests the Data stored in the cookie, the Data contained within the cookie is sent back to the server.

Cookies contain data about the user’s activities on a website and can be used by web servers to identify and track Users as they navigate different pages on that website, and to identify Users returning to that website.

Persistent and session cookies

• Persistent cookies — IASD uses persistent cookies to enable our website to recognize you when you visit or return to an IASD Website. Persistent cookies remain stored on your computer until you delete them or until they expire automatically at their expiration date.
• Session cookies — Session cookies are temporary cookies that typically expire at the end of the browsing session (when the web browser is closed). IASD uses session cookies to keep track of you while you navigate IASD Digital Assets.

What IASD uses cookies for

Cookies contain Data that we have previously stored from prior interactions with IASD Digital Assets and may allow us to link to other Data we have about you (My IASD, previous purchases, subscriptions). IASD Digital Assets use Data we obtain from cookies for the following purposes:

• To recognize the user’s computer when the user visits the website;
• To track some user actions only during the current website session;
• To improve the usability of IASD Digital Assets;
• To analyze the use of IASD Digital Assets;
• To assist IASD with administering IASD Digital Assets; and
• To share IASD Digital Assets User Data with our business associates for processing items such as class purchases, membership renewals, or conference fees.

Your cookie choices

• Essential cookies are always on, because the site cannot work without them (for example, logging in, security, and remembering your cookie choice).
• All other cookies (such as statistics or third-party content) are only used if you accept them in our cookie banner.
• You can change or withdraw your choice at any time using the Cookie Settings link at the bottom of every page.
• To see the full list of cookies we use, including what each one does and how long it lasts, click Cookie Settings at the bottom of any page.

Managing cookies in your browser

Most browsers allow you to control cookies through their settings preferences. However, if you limit the ability of websites to set cookies, you may limit your overall user experience, since it will no longer be personalized to you. It may also stop you from saving customized settings like login information.

Release of Data to Third Parties

The IASD member directories are by default available only to other IASD members in a members-only section of the site. All members’ names are listed in the directory, but members have the option to suppress their names and all other information, as well as to release information for the Public IASD Directory.

Personal Data collected as a function of IASD Digital Assets will not be released to third parties except to further the purpose for which you provided the Data, and in the following instances:

• The IASD Newsletter publishes names of new and renewing members. There is always an opt-out upon joining or renewing, and members and contacts may opt out of sharing their names at any time.
• IASD provides a list of names and emails on a share-list after the conference for participants who opt in during registration.
• To comply with the law, or in the good-faith belief that such action is necessary to conform to the requirements of law or comply with legal process served on us; to protect and defend our rights or property, including the rights and property of IASD and IASD Digital Assets; or to act in urgent circumstances to protect the personal safety of our end users.

Service Providers We Use

We use trusted service providers to run IASD’s website and services. They may only use your Data to provide services to IASD, and not for their own purposes.

Provider	What they do for IASD	Data they handle
Membee	Membership database, member accounts, and login	Name, contact details, membership and purchase history
Stripe	Payment processing	Payment card and billing details (IASD never sees full card numbers)
PayPal	Payment processing	Payment and billing details
Constant Contact	Email newsletters and announcements	Name, email address, and whether emails are opened or clicked
GoDaddy	Website hosting	Website data and server logs, including IP addresses
Wordfence	Website security and firewall	IP addresses and login attempts
Google (Google Analytics, via Site Kit)	Website statistics: which pages are visited and how people use the site. Only used if you accept statistics cookies.	IP address, device and browser information, pages viewed
CookieYes	Cookie banner; records your cookie choices	Your consent choice and a shortened (anonymized) IP address

Forums, Chat Rooms and Other Public Posting Areas

Please note that any Data you include in a message you post to any chat room, forum, or other public posting area is available to others. Although IASD scrutinizes all requests for Facebook Group admission, you should consider all posts as public.

If you don’t want people to know your email address, for example, don’t include it in any message you post publicly.

Opt-Out of Communications

We communicate with Users on a regular basis via email. For example, we will use your email address to contact you regarding membership renewal and dues payments and IASD elections, to confirm a request you have made of IASD, to send you notice of upcoming payments that are due, to send you information about changes to our products and services, or to send notices and other disclosures as required by law. Generally, members cannot opt out of these communications, since they are necessary to keep members informed of specific information regarding membership and related actions.

IASD provides you the opportunity to opt out if you do not want to receive other types of communications from us, such as messages or updates regarding new services and products offered on IASD Digital Assets, or if you do not want us to share your Personal Data with third parties. For contacts in the European Union, European Economic Area, United Kingdom, and Switzerland, we only send newsletters and promotional emails if you have opted in. For emails, you may opt out by clicking the “unsubscribe” link within the email. We will process your request as soon as possible, but please be aware that in some circumstances you may receive a few more messages until the unsubscribe is processed.

Your Choices & Obligations

Data retention

We keep your Data for as long as you are a Member/Contact, or as long as your relationship with IASD Digital Assets continues, and as required by law. We retain your Data while your membership is active or as necessary to continue to provide services, including fulfilling orders and providing access to online courses, conferences, and forums. This includes Data you or others provided to us and Data obtained from your use of IASD Digital Assets. In some instances, we may retain Non-Personal Data in a depersonalized or aggregated form.

Rights to access and control your Personal Data

You can access, change, or delete Your Data if you have an IASD account by logging into your account. You can also email us at office@asdreams.org or call 1-209-724-0889.

We collect Your Data in many ways, most often where you provide it to us, and we provide you with several options for collecting, using, and sharing Your Data, including deleting or correcting Data you have provided to us. We offer you settings to control and manage Your Data through your IASD member account.

For Personal Data that we have about you

• Delete Data: You can ask us to erase or delete all or some of Your Data (for example, if you resign from being a member), and we will work hard to honor all requests in a timely manner. In some instances, we may not be able to delete your Personal Data in order to comply with applicable laws (for example, it is necessary to keep the financial records of a transaction with you).
• Change or Correct Data: You can edit some of Your Data through your IASD account. You can also ask us to change, update, or fix your Data in certain cases, particularly if it’s inaccurate.
• Object to, or Limit or Restrict, Use of Data: You can ask us to stop using all or some of Your Data.
• Right to Access and/or Take Your Data: You have the right to see Your Data and take your Data, and we will work with you to be sure we can provide the most complete set of Your Data and a secure way to transfer it.
• Resignation/Account Closure: We will keep some of Your Data even after you resign your membership with IASD or close your IASD account in order to fulfill any final service requests. We will also retain Your Data after you have resigned your membership or closed your IASD account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, enforce our User Agreement, or fulfill your request to “unsubscribe” from further messages from us. We will retain de-personalized Data after your account has been closed.

Your Data may continue to be accessed by others until they refresh their cache.

Please note that IASD will not delete or restrict access to Data about you that you have published in an IASD journal or other IASD publication, including our conference programs and newsletters. We will not delete historical Data that references your service to IASD. We will not delete any comments or posts you have made on any of IASD’s social media accounts or on any other IASD Digital Assets.

Website Security

No data transmission over the Internet can be guaranteed to be 100 percent secure. Consequently, we cannot ensure or warrant the security of any Data you transmit to us, and you understand that any Data you transfer to IASD is done at your own risk. However, IASD uses website security measures consistent with current best practices to protect its website, email, and mailing lists. These measures include technical, procedural, monitoring, and tracking steps intended to safeguard Data from misuse, unauthorized access or disclosure, loss, alteration, or destruction.

Credit card data is transmitted using Secure Socket Layer (“SSL”) or Transport Layer Security (“TLS”) encryption. Member and purchaser Data are a high priority, and we use our own protective measures as well as the security of our software and hardware vendors.

We realize there can be incidents of misuse or unauthorized program incursions, as almost every website, service, and user encounters. In those instances, our goals are to move quickly to isolate the problem, ensure or restore proper functionality, and minimize any inconvenience to our Users. As appropriate and necessary, IASD will notify the relevant authorities of these incidents of misuse or unauthorized program incursions of the IASD website.

Data Retention

IASD retains information only as long as necessary to accomplish the business purpose for which it was collected and to comply with its legal, IRS, and contractual obligations. It then securely disposes of that information or converts it into non-personal information by aggregating it, de-identifying it, or otherwise anonymizing it so that it does not directly or indirectly identify you and cannot, with reasonable efforts, resources, and technologies, be used to re-identify you.

Your California Privacy Rights

California Civil Code Section 1798.83 permits our visitors who are California residents to request certain information regarding IASD’s disclosure of personal data to third parties for their direct marketing purposes. To make such a request, please contact us at office@asdreams.org or 1-209-724-0889.

Children’s Privacy

IASD Digital Assets, and the services IASD provides to its Users, are not directed to or intended for individuals under the age of 16. We do not knowingly collect Personal Data from children under 16. If we become aware that a child under the age of 16 has provided us with Personal Data, we will take steps to delete such information. If you become aware that a child under the age of 16 has provided us with Personal Data, please contact us at office@asdreams.org or 1-209-724-0889.

Assignment

In the event that all or part of our assets are sold or acquired by another party, or in the event of a merger, you grant us the right to assign the Personal and Non-Personal Data collected via IASD Digital Assets.

Contacting IASD

Cookie Consent

We ask for your consent before placing any non-essential cookies on your device. When you first visit, our cookie banner lets you accept all cookies, reject non-essential cookies, or choose by category.

• Rejecting non-essential cookies will not stop you from using this website.
• You can change or withdraw your consent at any time using the Cookie Settings link at the bottom of every page.
• We keep a record of your choice so we don’t ask you again on every visit.

EU Data Subjects

This section applies if you are an EU data subject (for these purposes, reference to the EU also includes the European Economic Area countries of Iceland, Liechtenstein, and Norway and, where applicable, Switzerland).

IASD is the data controller for processing Personal Data provided to us through IASD Digital Assets. Our registered address is: IASD, PO Box 206, Novato, CA 94948.

Why we are allowed to use your Data (legal bases)

• To provide what you signed up for: membership, member accounts, orders, courses, and conference registration. We need your Data to deliver these services.
• With your consent: newsletters, promotional emails, and non-essential cookies. You can withdraw your consent at any time.
• To meet legal obligations: for example, keeping financial and tax records.
• For our legitimate interests: keeping our website secure, preventing fraud, and improving our services, as long as these interests are not outweighed by your rights.

International data transfers

IASD is based in the United States. Our website and service providers store and process Data in the United States, and possibly in other countries, which may have different data protection laws than your country. When Personal Data from the EU, EEA, UK, or Switzerland is transferred to the United States, our service providers protect it using safeguards recognized under data protection law, such as the EU-U.S. Data Privacy Framework or Standard Contractual Clauses approved by the European Commission.

Your rights

Subject to applicable law, you have the following rights in relation to your Personal Data:

• Right of access: If you ask us, we will confirm whether we are processing your Personal Data and, if so, provide you with a copy of that Personal Data (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
• Right to rectification: If your Personal Data is inaccurate or incomplete, you are entitled to have it rectified or completed. If we have shared your Personal Data with others, we will tell them about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so that you can contact them directly.
• Right to erasure: You may ask us to delete or remove your Personal Data, and we will do so in some circumstances, such as where we no longer need it (we may not delete your Data when other interests outweigh your right to deletion). If we have shared your Data with others, we will tell them about the erasure where possible. If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so that you can contact them directly.
• Right to restrict processing: You may ask us to restrict or “block” the processing of your Personal Data in certain circumstances, such as where you contest the accuracy of that Personal Data or object to us processing it. We will tell you before we lift any restriction on processing. If we have shared your Personal Data with others, we will tell them about the restriction where possible. If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so that you can contact them directly.
• Right to data portability: Effective 25 May 2018, you have the right to obtain from us the Personal Data that you consented to give us or that is necessary to perform a contract with you. We will give you your Personal Data in a structured, commonly used, and machine-readable format. You may reuse it elsewhere.
• Right to object: You may ask us at any time to stop processing your Personal Data, and we will do so:
  • If we are relying on a legitimate interest to process your Personal Data, unless we demonstrate compelling legitimate grounds for the processing; or
  • If we are processing your Personal Data for direct marketing.
• Rights in relation to automated decision-making and profiling: You have the right to be free from decisions based solely on automated processing of your Personal Data, including profiling, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.
• Right to withdraw consent: If we rely on your consent to process your Personal Data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on your prior consent.
• Right to lodge a complaint with the data protection authority: If you have a concern about our privacy practices, including the way we have handled your Personal Data, you can report it to the data protection authority that is authorized to hear those concerns.

How We Protect Your Personal Data

We maintain reasonable risk-based physical, technical, and administrative safeguards to protect against unauthorized and accidental disclosure, use, alteration, or destruction of Personal Data in our possession, and to maintain the confidentiality, integrity, availability, and resilience of our systems, data, and services. We restrict access to Personal Data to those individuals and third parties that need to know the information to accomplish the business purposes described in this Privacy Statement. We are committed to taking appropriate measures to enforce compliance with this Privacy Statement. In addition, we comply with applicable law for protecting Personal Data.

We provide reasonable security controls to protect electronic Data that we receive from you against foreseeable hazards, but please note that no data transmission over the Internet can be guaranteed to be 100% secure.

Changes in Our Privacy Policy

IASD reserves the right to make changes to our Privacy Policy at any time and for any reason without prior notice. Any changes to our Privacy Policy will be posted on this page and in other places we deem appropriate so that you are always aware of our policies. We may also contact you by email with changes. Additionally, we will update the “Last updated” date at the top of this page.